Keystroke shortcuts for MS Word (and elsewhere in Windows):
NOTE:
ÿ
symbol indicates a Windows 95 standard keystroke, which will work the same in
most Windows programs.
ó
symbol indicates that the keystroke is a toggle (use it once to turn the
feature on, again to turn it off.)
Move right one character ÿ Right Arrow
Move left one character ÿ Left Arrow
Move up one line ÿ Up Arrow
Move down one line ÿ Down Arrow
Move to left end of the current line ÿ Home
Move to right end of current line ÿ End
Move up 1 screen (approx. 20 lines) Page Up
Move down 1 screen (approx. 20 lines) Page Down
Move to top of current screen Alt+Ctrl+Page Up
Move to bottom of current screen Alt+Ctrl-Page Down
Move 1 word to right ÿ Ctrl-Right Arrow
Move 1 word to left ÿ Ctrl-Left Arrow
Previous Browse Object Ctrl+Page Up
Next Browse Object Ctrl+Page Down
Open Browse Toolbar Alt+Ctrl +Home
Top of Previous Page User must assign
Top of Next Page User must assign
Move to start of document Ctrl-Home
Move to end of document Ctrl-End
Go To specific page or bookmark F5 or Ctrl+G
Move to the previous frame or object Alt+Up Arrow
Move to the next frame or object Alt+Down Arrow
Move to a previous revision Shift+F5
Bookmark dialog box Ctrl+Shift+F5
Add Hyperlink Ctrl +K
Forward Hyperlink (next web page) Alt+left arrow
Backward Hyperling (previous web page Alt+right arrow
Select all (the entire document) Ctrl + A
Turn on extend selection mode F8
Cancel extend selection mode Esc
Select to a particular character F8, then the character
NOTE: You can also use the mouse
with the Shift key to select from the current insertion point or selection to
any point.
Extend a selection in increments F8
Extend a selection any amount Shift+Any forward navigation keystroke
Reduce a selection in increments Shift+F8
Reduce a selection any amount Shift+Any backward navigation keystroke
Vertical block of text Ctrl+Shift+F8, then use the arrow keys. Esc to cancel selection mode
NOTE: You can also use the mouse
with the Alt key to select a vertical block of text
Select an entire table (NUMLOCK on) Alt+Shift+5 on the numeric keypad
Select an entire table (NUMLOCK off) Alt+5 on the numeric keypad
Delete character right of insertion pt. ÿ Del
Delete character left of insertion pt. ÿ Backspace
Delete word left of the insertion pt. ÿ Ctrl+ Backspace
Delete word right of the insertion pt. ÿ Ctrl+Del
Delete entire selection ÿ Del or Backspace
Replace entire selection ÿ Any character
Undo ÿ Ctrl+Z
Redo Alt+Shift+ Backspace
Repeat Ctrl+Y
Select entire document ÿ Ctrl+A
Cut to the Clipboard ÿ Ctrl+X
Copy to the Clipboardÿ Ctrl+C
Copy without Clipboard (WP style) Shift+F2
Cut to the Spike Ctrl+F3
Copy formats Ctrl+Shift+C
Paste ÿ Ctrl+V
Paste formats Ctrl+Shift+V
Insert Spike contents Ctrl+Shift+F3
Move text or graphics F2
De-select text (return to insertion point) Any arrow key
Line break (new line, same paragraph) Shift+Enter
Page break ÿ Ctrl+Enter
Find Ctrl+F
Find Next Shift+F4
Replace Ctrl+H
Run Proofing (Spelling/Grammar) F7
Go to next misspelling Alt+F7
Thesaurus Shift+F7
Create AutoText Alt+F3
Bold ÿ ó Ctrl+B
Italic ÿ ó Ctrl+I
Underline ÿ ó Ctrl+U
Underline words only ó Ctrl+Shift+W
Double underline ó Ctrl+Shift+D
Enlarge font one size Ctrl+Shift+>
Reduce font one size Ctrl+Shift+<
Enlarge font one point Ctrl+]
Reduce font one point Ctrl+[
Activate Font list Ctrl+Shift+F
Activate Font Size Ctrl+Shift+P
Open Font Dialog box Ctrl+D
Change case Shift+F3
All capital letters ó Ctrl+Shift+A
Format as hidden text ó Ctrl+Shift+H
Small capitals ó Ctrl+Shift+K
Subscript ó Ctrl+=
Superscript ó Ctrl+Shift+=
Strikethrough ó Alt+Ctrl+ underscore
Symbol font Ctrl+Shift+Q
Remove direct font formatting
Ctrl+Shift+Z
[Ctrl]+Spacebar
Activate symbol font for next character Ctrl+Shift+Q
Left justify paragraph Ctrl+L
Center paragraph Ctrl+E
Right justify paragraph Ctrl+R
Fully justify paragraph Ctrl+J
Indent paragraph Ctrl+M
Demote to body text Ctrl+Shift+N
Create single-spaced lines Ctrl+1
Create double-spaced lines Ctrl+2
Create one-and-a-half-spaced lines Ctrl+5
Add/remove 1 line of space above text ó Ctrl+0 (Zero)
Remove a paragraph indent from the left Ctrl+Shift+M
Create a hanging indent Ctrl+T
Reduce a hanging indent CtrL+SHIFT+ T
Assign an action to a shortcut key Alt+Ctrl+ Plus Sign on the numeric keypad
Remove direct paragraph formatting Ctrl+Q
Return selected text to style format Ctrl+Spacebar
New document Ctrl+N
Open existing document Ctrl+O, or Ctrl+F12
Save Ctrl+S, or Shift+F12
Save As… F12
Switch to Normal View Alt+Ctrl+N
Switch to Outline View Alt+Ctrl+O
Switch to Page Layout View Alt+Ctrl+P
Next pane within window ÿ F6
Previous pane within windows ÿ Shift+F6
Close active window pane (remove split) Alt+Shift+C
Next window ÿ Ctrl+F6
Previous window ÿ Shift + Ctrl+ F6
Maximize the program window ÿ Alt+F10
Maximize current document window Ctrl+F10
Restore the program window ÿ Alt+F5
Restore the current document window Ctrl+F5
Move a restored document window Ctrl F7, arrow keys, Enter
Resize restored document window Ctrl+F8, arrow keys, Enter
Split a document window Alt+Ctrl+S, arrow keys, Enter
Display nonprinting characters Ctrl+Shift+*
Close document window Ctrl+W or Ctrl+F4
Close the program ÿ Alt+F4
Show Visual Basic editor Alt+F11
Launch Microsoft System Info Alt+Ctrl+F1
Execute a highlighted menu choice ÿ Enter
Execute dialog box default button ÿ Enter
Cancel a menu or dialog box ÿ Esc
Help (context sensitive) ÿ F1
Reveal format mouse pointer Shift+F1
Print Ctrl+P, or Ctrl+Shift+ F12
Print preview Ctrl+F2, or Alt+Ctrl+1
Activate menu bar ÿ Alt, or F10
Activate shortcut menu Shift+F10
Move to the next cell ÿ Tab
Move to the previous cell ÿ Shift+Tab
Move up one cell Up Arrow
Move down one cell Down Arrow
Move to beginning of current row Alt+Home
Move to end of current row Alt+End
Move to beginning of current column Alt+Page Up
Move to end of current column Alt+Page Down
Move one column to the left Ctrl+Up Arrow
Move one column to the right Ctrl+Down Arrow
Select columns Press Alt and click the mouse button
Select the entire table Alt+Ctrl+ Shift+A
Insert a tab character in the table Ctrl+Tab
Insert column break Ctrl+Shift+ Enter
Apply the Normal style Ctrl+Shift+N
Apply Heading 1 style Alt+Ctrl+1
Apply Heading 2 style Alt+Ctrl+2
Apply Heading 3 style Alt+Ctrl+3
Apply the List style Ctrl+Shift+L
Apply ListBullet style Alt+Shift+L
Activate Style Box—Formatting Toolbar Ctrl+Shift+S
Open Style dialog box (toolbar hidden) Ctrl+Shift+S
Promote a paragraph Alt+Shift+Left Arrow
Demote a paragraph Alt+Shift+ Right Arrow
NOTE: Outlining also uses Styles
shortcuts
Demote paragraph Alt+Shift+ Right Arrow
Promote paragraph Alt+Shift+ Left Arrow
Move selected paragraphs up Alt+Shift+ Up Arrow
Move selected paragraphs down Alt+Shift+ Down Arrow
Expand text under a heading Alt+Shift+ Plus Sign
Collapse text under a heading Alt+Shift+ Minus Sign
Show all text or headings Alt+Shift+A
Display all text The asterisk (*) key on the numeric keypad
Hide or display character formatting The forward slash (/) key on the numeric keypad
Show the first line or all of body text Alt+Shift+L
Show all headings with Heading 1 style Alt+Shift+1
Show all headings up to Heading "N". Alt+Shift+N
Toggle hyperlinks/subdocuments Ctrl+\
Update selected fields F9
Insert a blank field Ctrl+F9
Insert Date field Alt+Shift+D
Insert Time field Alt+Shift+T
Insert Page field Alt+Shift+P
Insert ListNum field Alt+Ctrl+L
Insert Annotation Alt+Ctrl+M
Insert Footnote Alt+Ctrl+F
Insert Endnote Alt+Ctrl+E
Insert Hyperlink Ctrl + K
Mark Index Entry Alt+Shift+X
Mark Citation Entry Alt+Shift+I
Mark TOC Entry Alt+Shift+O
Toggle field display ó Shift+F9
Switch between field codes or results ó Alt+F9
Update linked info in other document Ctrl+Shift+F7
Unlink a field Ctrl+Shift+F9, Ctrl+6
Perform the action in selected field Alt+Shift+F9
Go to the next field F11
Go to the previous field Shift+F11
Lock a field Ctrl+F11, Ctrl+6
Unlock a field Ctrl+F4
Preview a mail merge Alt+Shift+K
Merge a document Alt+Shift+N
Print the merged document Alt+Shift+M
Edit a mail merge data document Alt+Shift+E
Insert a merge field Alt+Shift+F
Optional hyphen Ctrl+Hyphen
Nonbreaking hyphen Ctrl+Shift+ Hyphen
Nonbreaking space Ctrl+Shift+ Spacebar
Copyright symbol Alt+Ctrl+C
Registered trademark symbol Alt+Ctrl+R
Trademark symbol Alt+Ctrl+T
Ellipsis Alt+Ctrl+ Period
Single opening quotation mark Ctrl+`,`
Single closing quotation mark Ctrl+','
Double opening quotation mark Ctrl+`,"
Double closing quotation mark Ctrl+',"
Accented character Ctrl+', letter to be accented
Insert Autotext F3 or Alt+Ctrl+V
Start AutoFormat Alt+Ctrl+K
Add command to menu Alt+Ctrl+=
Remove command from menu Alt+Ctrl+-
Assign action to shortcut key Alt+Ctrl+ Numeric Plus Sign
Link Header/Footer to previous section Alt+Shift+R
Tools…Macro dialog box Alt+F8
Revision marks on/off Ctrl+Shift+E